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At Willmotts, we are committed to safeguarding your privacy. This privacy policy covers the collection, use and disclosure of personal information that we collect from you on this site. This information is only that required by us and/or any partner/associated companies in order to provide you with the products, quotes or information you have requested or may require. 

Personal Information
When you register on our website the Information you enter, such as name, address, postcode, telephone number, email etc may be used to make you aware of additional products and services we believe may be of interest. By submitting your information, you consent to its use, as set out in this policy.

Data Collection
We collect information from the website in order to: - Identify you every time you visit our website; Provide you with the services requested; From time to time we may contact you with information we believe will be of interest or of benefit to you such as new or existing services, offers or newsletters, provided by Willmotts and/or by associated companies or third parties including a financial services provider.

If at any time you wish your personal details to be amended or removed from our record, or you no longer wish to receive certain information please contact us.

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Landlord Fees

For transparency reasons please find the details of our standard landlord fees.
Letting and Management Service
Long Let (6 months or more) = 16%+VAT (19.2% inc. VAT)

Renewals and Management Service 
Long Let (6 months or more) = 14%+VAT (17.8% inc. VAT)
Lettings Service Only (including rent collection)
Long Let (6 months or more) = 10%+VAT (12% inc. VAT)
Lettings Renewals Service
Long Let (6 months or more) = 7.5%+VAT (9.6% inc. VAT)
Please be aware if the portfolio size is large we will be able to negotiate on the above fees.


Comprehensive Management & Lettings Service includes:
• Marketing the property including professional photographs
• Finding a Tenant
• Obtaining references
• Collection of rent
• Transfer of utilities
• Arrears management
• Administering and holding deposit as stakeholder and in line with current legislation
• Keyholding service
• Arranging payment of outgoings
• Arranging all repairs and maintenance
• 24 Hour emergency line
• Managing the check in and check out process
• Advising on all deposit deductions
• Arranging a gas safety certificate
• Advising on Health and Safety regulation

Lettings Only Service (including rent collection) includes:
Marketing the property including professional photographs
• Finding a Tenant
• Obtaining references
• Collection of rent
Renewals and Management Service includes:
• Inspection of property
• Reassessment of current rent
• Negotiation of renewal including addition of new terms where necessary
• Comprehensive renewal administration including renewal and arranging signature by both parties
• Continuation of rent collection and arrears management.
• Continuation of deposit holding service
• Ongoing Managament service
Lettings Renewals Service includes:
• Inspection of Property
• Reassessment of current rent in accordance with prevailing market conditions
• Negotiation of renewal including addition of new terms where necessary
• Comprehensive renewal administration including renewal and arranging signature by both parties
• Continuation of rent collection and arrears management
• Continuation of deposit holding service

 

Other Fees and Charges
Please note – we do not take any commission from contractors for works undertaken unlike many agents. The cost a landlord pays is the cost of the works.
Inventory - Upon your request, we will arrange for an independent inventory clerk to prepare an inventory for the Property. The costs for an inventory will vary depending on the size of the property and its level of furnishing, ranging from £120 to £250
Gas Safety Certificate Managed Properties £80, Non-Managed Properties £120 - On your instruction, we will contact a registered engineer, arrange their visit to your property, and ensure delivery of the certificate. For managed properties, this is a free service.
Portable Appliance Test Managed Properties £80, Non-Managed Properties £120 - On your instruction, we will arrange for a qualified engineer to carry out a Portable Appliance Test at your property.
Energy Performance Certificate £70 - On your instruction, we will arrange for an EPC on the landlord’s behalf
Income & Expenditure reports and statements - Upon your request, to provide an annual Income & Expenditure report for the tenancy or copies of 12 months’ of statements. For managed properties, this is a free service.
Court Attendance - We are able to appear before any Court or Tribunal; however this will be by special arrangement and subject to a fee.
Visits to Managed Properties - We will undertake to inspect managed properties once a year. Any visit will take into account any obvious defects. Each additional visit requested, for example in relation to monitoring any maintenance work, will be charged at £120.